Finance Admin Assistant #LONFIN001

Job description

This role will be based onsite in Central Lonon

Job Summary

We’re looking for a driven, organised Finance Assistant who'd love to forge a career in a fast moving ambitious global technology business. You'll be part of a small finance team helping manage our operations in the UK, USA, UAE and Singapore. Your role is to provide efficient, high standard transaction support to our customers, suppliers and employees. In return, you will get support towards getting a professional qualification and exposure to a range of activities in a fast growing start-up.

Following a recent fundraise to drive our global expansion, a new, full-time Finance Director and Financial Controller have been recruited to put in place the team, systems and processes to professionalise and future-proof the finance function to provide the platform for rapid, multi-location growth.

This newly created role is to provide more capacity due to business growth and help implement and administer new processes and systems as the finance team moves from being a single location, bookkeeping operation to a global business partnering function.

Job requirements

Key Responsibilities

  • Accounts Payable: administering supplier data; accurately recording invoices on a timely basis; managing authorisation workflows, preparing payment runs.

  • Accounts Receivable: administer our credit control software and liaise internally and externally to chase up payments from customers

  • Staff Expenses: administering our expenses software, checking expense claims against policy; preparing payment runs

  • Accounting: Cash reconciliations; administer fixed assets register

  • Projects: participate in ad hoc projects as the business grows - first up, we’ll be implementing a new global supplier invoice and staff expenses solution globally.

The Role

Tasks likely to include:

  • Assisting the finance team with billing file preparation for invoice processing

  • Create, send, and follow up on invoices

  • Processing supplier invoices

  • Processing employee expenses

  • Preparing payments for employees.

  • Assisting team with month end closing of accounts.

  • Bank reconciliations

  • Help with clearing accounts mailbox and answering queries from customers

  • Working alongside developers and customer service to deliver correct invoices


We'd like you to be a target driven, flexible self-starter with the ability to operate independently in a dynamic, constantly evolving team environment. You should be determined, organised and a natural forward planner.

We’d ideally like someone who has some practical bookkeeping experience and/or is studying for or completed AAT (or other accountancy qualifcations).. We will support the training of the successful candidate studying towards this professional qualification.

It’s important to note that you’ll be joining a demanding, ambitious technology company at an early stage, so we’ll expect you to take ownership and feel responsibility for a broad range of things that will help us succeed with our customers. If you are an organised, entrepreneurial person with ambition, you will have an excellent opportunity to make your mark and be involved in something genuinely game-changing.

You must:

  • Have regular, reliable access to your own fast broadband connection at home

  • Be comfortable and motivated whether based from home or office

  • Have first rate attention to detail and be obsessed with accuracy

  • Get satisfaction from making a difference and exceeding stakeholder expectations

  • Have a great attitude - good enough is never enough

  • Be numerate and fluent in English

  • Be smart, presentable and comfortable in professional commercial environments.

  • Exceptional time management and self-organisation skills - punctuality is a promise

You ideally:

  • Are digitally literate and excited by technology

  • Have 1-2 years practical bookkeeping experience

  • Studying for AAT / ACCA / CIMA or have an accountancy degree

  • Excel and Google Sheets high proficiency (essential)

  • Experience of Xero (desirable)

  • Experience of Dext, Spendesk, Chargebee, Salesforce (desirable)

  • Be able to provide evidence of entrepreneurial experiences e.g. organisation, self-directed working, ownership and ambition - you’ll need these to balance the fast moving and fluid demands of working in a rapidly growing company.

This job is based full time in the UK at our central London offices, with hybrid flexibility, and to be considered you should have the right to work in the UK for at least 12 months. We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, gender, disability, religion/belief, sexual orientation or age.